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Bid Solicitation: 405-16-B001429
Header Information
Bid Number: 405-16-B001429 Description: SIG Sauer P320 - Pistol (200 units) Bid Opening Date: 01/21/2016 03:00:00 PM
Purchaser: Vania Ramaekers, CTPM, CTCM Organization: Texas Department of Public Safety
Department: GNSTR - GENERAL STORES Location: GNSTR - GENERAL STORES
Fiscal Year: 16 Type Code: Allow Electronic Quote: Yes
Alternate Id: P6018071  Required Date: 03/31/2015 Available Date :  01/06/2016 05:00:00 PM
Info Contact: Vania Ramaekes, 512-424-2534 Bid Type: OPEN Informal Bid Flag: No
Purchase Method: Open Market
Pre Bid Conference: NA
Bulletin Desc: Texas Department of Public Safety (TXDPS) is soliciting the purchase of Sig Sauer pistols P320 according to specifications detailed in item four(4) of this solicitation. PROPRIETARY BY BRAND - Under Section 2155.067, Texas Government Code for Proprietary Purchases, Only responses on items conforming exactly to these specifications and/or requirements will be considered in determining an award
Ship-to Address: Texas Department of Public Safety
Warehouse
108 W Denson
Austin, TX 78752
US
Email: eprocurementshipping@dps.texas.gov
Phone: (512)424-2000
Bill-to Address: Texas Department of Public Safety
Finance - Accounts Payable - MSC 0130
PO Box 4087
Austin, TX 78773-0130
US
Email: apinvoices@dps.texas.gov
Phone: (512)424-2060
Print Format: Bid Print New
File Attachments: STANDARD TERMS - CONDITIONS Revised 04-4-2013_Attachment A.pdf , Attachment B - Engraving P320_final~1.pdf , SIG Sauer P320 - SPECIFICATION~1.pdf , Addendum 1 - Attachment B - Engraving P320.pdf
Form Attachments:
Questions:
Question # Print Sequence Required Question Response
1 1.0 Yes Vendor has Attached a quote to the Bid Response?                    
2 2.0 Yes Vendor must state delivery days, specify calendar or business, after receipt of order.                    
3 3.0 Yes Vendor must provide following warranty information: 1. Warranty Provider Name 2. Point of Contact 3. Warranty Location 4. Phone Number 5. Email Address 6. Warranty Effective Date                    
4 4.0 Yes Copy of Manufacturer's Warranty is included                    
5 5.0 Yes Shipping Charges - Included on unit Price as required?                    
Amendments:
Amendment # Amendment Date Amendment Note
1 01/07/2016 05:03:43 PM Addendum-1 of this solicitation will: 1. Revise Attachment B - Engraving Specifications 2. Revise language throughout solicitation in reference to engraving requirements. 3. Change the solicitation opening date and time. 4. Change the solicitation anticipated date and time of award. Header 1. Solicitation anticipated date and time of award changed from "01/20/2016 05:00:00 PM" to "01/22/2016 05:00:00 PM". 2. Solicitation opening date and time changed from "01/20/2016 01:00:00 PM" to "01/21/2016 03:00:00 PM". Item 1 1. Description changed from "SIG Sauer P320 - 9mm Pistol with Night Sight and three (3) magazines included per unit - In accordance with the following specifications: Contractor shall engrave weapons with assigned TXDPS inventory numbers and emblem as shown by Attachment B Specifications and Pictures. Inventory numbers will be provided to the vendor by TXDPS upon issuance of Purchase Order. Unit prices shall be all inclusive. SIG SAUER P320 FULL SIZE SPECIFICATIONS: a. Caliber: 9x19 Parabellum / 9mm Luger b. Action: striker fire double action only (DAO) c. Trigger pull: double action 5.5 - 7.5 LBS d. Length: eight (8) inches e. Width: 1.4 inches f. Height: 5.5 inches g. Barrel Length: 4.7 inches h. Sight radius: 6.6 inches i. Weight with empty magazine: 29.4 ounces j. Magazine capacity: Seventeen (17) rounds k. Sights: SIGLITE night sights Number 6 l. Grip: interchangeable polymer m. Slide finish: Nitron n. Pistol to be engraved as per TXDPS requirements (Attachment B) o. Bottom mounted accessory rail (picatinny rail) p. Forward facing slide catch q. Beveled take-down lever r. Three (3) magazines per each delivered pistol s. Medium grip will be mounted for each delivered pistol t. Pistol to be delivered in reusable polymer or structural foam case with protective foam inserts u. Each unit will be delivered with night sight and three (3) magazines" to "SIG Sauer P320 - 9mm Pistol with Night Sight and three (3) magazines included per unit - In accordance with the following specifications: Contractor shall engrave weapons in accordance with Attachment B Specifications and Pictures. Unit prices shall be all inclusive. SIG SAUER P320 FULL SIZE SPECIFICATIONS: a. Caliber: 9x19 Parabellum / 9mm Luger b. Action: striker fire double action only (DAO) c. Trigger pull: double action 5.5 - 7.5 LBS d. Length: eight (8) inches e. Width: 1.4 inches f. Height: 5.5 inches g. Barrel Length: 4.7 inches h. Sight radius: 6.6 inches i. Weight with empty magazine: 29.4 ounces j. Magazine capacity: Seventeen (17) rounds k. Sights: SIGLITE night sights Number 6 l. Grip: interchangeable polymer m. Slide finish: Nitron n. Pistol to be engraved as per TXDPS requirements (Attachment B) o. Bottom mounted accessory rail (picatinny rail) p. Forward facing slide catch q. Beveled take-down lever r. Three (3) magazines per each delivered pistol s. Medium grip will be mounted for each delivered pistol t. Pistol to be delivered in reusable polymer or structural foam case with protective foam inserts u. Each unit will be delivered with night sight and three (3) magazines". Item 2 1. Description changed from "Texas Department of Public Safety (TXDPS) is soliciting the purchase of Sig Sauer P320 pistols according to the specifications detailed in Item 1.000 of this solicitation. The Texas Department of Public Safety (TXDPS) terms and conditions revised as of 04/04/2013 apply to this solicitation. (Attachment A) 1. PROPRIETARY STATEMENT: Th
Item Information
Item # 2:   Texas Department of Public Safety (TXDPS) is soliciting the purchase of Sig Sauer P320 pistols according to the specifications detailed in Item 1.000 of this solicitation. The Texas Department of Public Safety (TXDPS) terms and conditions revised as of 04/04/2013 apply to this solicitation. (Attachment A) 1. PROPRIETARY STATEMENT: The issuing office believes that the requested Sig Sauer P320 may be proprietary to one vendor under Texas Government Code 2155.067; however TXDPS strongly encourages offers from all qualified respondents that may be able to provide the requested item. Only responses conforming exactly to these specifications and/or requirements will be considered in determining an award. Conforming exactly to these specifications and/or requirements includes proposing only the brand name(s) make and model number(s) specified in this solicitation. 2. CONTRACT TERM: The Contract shall commence upon the issuance of a Purchase Order and shall automatically expire upon the delivery agreed upon with the Vendor and the final acceptance by the Agency. 3. PRICING STRUCTURE: Firm Price: Pricing proposed must remain firm for 120 days after the response due date and through the delivery/receipt of the commodity and/or service. 4. UNIT PRICES: Must include all shipping, handling/delivery fees and fuel surcharges as F.O.B. destination for delivery to Austin, Texas 78752. 5. REQUIREMENT: Vendor shall guarantee that each Sig Sauer P320 is shipped complete with all necessary parts and standard equipment for immediate operation. 6. ENGRAVING: Vendor shall engrave weapons in accordance with specifications detailed in Attachment B. Unit price must include the engraving requirement. 7. CONDITIONS OF THE PRODUCTS: Proposed and delivered products shall be new, unused, of current production, and in first class condition, including containers suitable for shipment and storage, unless otherwise specified in the solicitation. 8. WARRANTY REQUIREMENTS: The warranty shall cover the completed product and all parts of the product and all materials and parts required to repair any faults and/or defects of design, material and workmanship of the product. The warranty shall run for a minimum of one (1) year from the date the equipment is inspected and accepted by TXDPS. If no time or specific protocol for acceptance is specified elsewhere in the Contract or TXDPS Purchase Order, items are presumed accepted 10 business days after receipt. The vendor shall provide warranty service free of any charge, including all necessary repairs, any shipping necessary to return the equipment or ship it to a repair site and removing or reinstalling the equipment when necessary. The Vendor shall repair any materials and parts that are defective in materials or workmanship. In the event repair is not possible, the Vendor shall either replace the equipment with new equipment of similar composition and price or refund the full purchase price of the equipment, whichever TXDPS prefers. 9. SHIPPING, DELIVERY AND PACKAGING: 9.1 Identification of Shipments and Documentation: In addition to the complete destination address, each delivery must be clearly marked with the Purchase Order Number. Each shipment must be accompanied by a packing slip. 9.2 Packaging and Labeling: All items shipped must be properly labeled, with Purchase Order Number, with weather resistant labeling, showing the brand name, package quantity, lot number (if applicable) and any other necessary identifying information. 9.3 Special Delivery Requirements: TXDPS may have specific, internal delivery rules and policies. These will be provided on each Purchase Order issued by the TXDPS. The Vendor(s) shall be required to adhere to those requirements
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
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Item # 3:   Requirements Cont. 9.4 Hours of Delivery: Delivery shall be made during the hours of 8:00 am to 4:00 pm (Central Time) of the TXDPS unless prior approval for after-hours delivery has been obtained from TXDPS. In the event of any approval by TXDPS for after-hours delivery, Vendor may not invoice any additional charges for that delivery. 9.5 Delivery Schedule: Delivery Days means calendar days, unless otherwise specified. Failure to state delivery time may disqualify Vendor. TXDPS, at its sole option, may choose to negotiate delivery times. 9.6 Delivery Delays: If delay is foreseen, Vendor shall give written notice to TXDPS and must keep TXDPS advised of status at all times until order is delivered. Default in promised delivery (without accepted reasons) or failure to meet specifications authorizes TXDPS to purchase goods and services of this solicitation elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Vendor. Failure to pay a damage assessment is cause for Contract cancellation and/or debarment or removal of the Respondent from the State's Centralized Master Bidders List (CMBL). 10. COMPLIANT PRODUCTS: Providing products or materials which do not meet all specification requirements does not constitute delivery. Delivery does not occur until the Vendor delivers products or materials in full compliance with the specifications to TXDPS F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by TXDPS. TXDPS reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made. 11. BEST VALUE AWARD: Best Value award in accordance with Texas Gov. Code, Title 10, Subtitle D, Chapter 2155, Section 2155.074 Sec. 2155.074. BEST VALUE STANDARD FOR PURCHASE OF GOODS OR SERVICES. (a) For a purchase of goods and services under this chapter, each state agency, including the commission, shall purchase goods and services that provide the best value for the state. 12. QUANTITY (ies): TXDPS does not guarantee to purchase any minimum quantity. TXDPS reserves the right to decrease quantity(ies) of the Purchase Order at the same original terms and conditions. The vendor shall be notified in writing by Purchase Order Change Notice (POCN) of any requirements for decreasing quantity(ies).
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
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Item # 4:   U.S. DEPARTMENT OF HOMELAND SECURITY E-VERIFY SYSTEM By entering into this Contract, the Contractor certifies and ensures that it utilizes and will continue to utilize, for the term of this Contract, the U.S. Department of Homeland Security E-Verify system to determine the eligibility of 1. All persons employed to perform duties within Texas, during the term of the Contract; and 2. All persons, including subcontractors, assigned by the Contractor to perform work pursuant to the Contract, within the United States of America. The Contractor shall provide, upon request of TXDPS an electronic or hardcopy screenshot of the confirmation or tentative non-confirmation screen containing the E-Verify case verification number for attachment to the Form I-9 for the three most recent hires that match the criteria above, by the Contractor, and Contractor subcontractors, as proof that this provision is being followed. If this certification is falsely made, the Contract may be immediately terminated, at the discretion of the state and at no fault to the state, with no prior notification. The Contractor shall also be responsible for the costs of any re-solicitation that the state must undertake to replace the terminated Contract. GOVERNMENT CODE 2261.252 Pursuant to Government Code 2261.252 the Department may not enter into a contract for the purchase of goods or services with a private vendor if members of the Public Safety Commission or certain positions within the agency including the Executive Director, the General Counsel or the Procurement Director or their covered family members have a financial interest in the vendor. Any contract found to violate Government Code 2261.252 is void.
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
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Item # 1:   ( 680  -  52 )   SIG Sauer P320 - 9mm Pistol with Night Sight and three (3) magazines included per unit - In accordance with the following specifications: Contractor shall engrave weapons in accordance with Attachment B Specifications and Pictures. Unit prices shall be all inclusive. SIG SAUER P320 FULL SIZE SPECIFICATIONS: a. Caliber: 9x19 Parabellum / 9mm Luger b. Action: striker fire double action only (DAO) c. Trigger pull: double action 5.5 - 7.5 LBS d. Length: eight (8) inches e. Width: 1.4 inches f. Height: 5.5 inches g. Barrel Length: 4.7 inches h. Sight radius: 6.6 inches i. Weight with empty magazine: 29.4 ounces j. Magazine capacity: Seventeen (17) rounds k. Sights: SIGLITE night sights Number 6 l. Grip: interchangeable polymer m. Slide finish: Nitron n. Pistol to be engraved as per TXDPS requirements (Attachment B) o. Bottom mounted accessory rail (picatinny rail) p. Forward facing slide catch q. Beveled take-down lever r. Three (3) magazines per each delivered pistol s. Medium grip will be mounted for each delivered pistol t. Pistol to be delivered in reusable polymer or structural foam case with protective foam inserts u. Each unit will be delivered with night sight and three (3) magazines
NIGP Code: 680-52
   Guns, Pistols, Rifles, and Shotguns (Incl. Accessories)
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
200.0   EA - Each        
Manufacturer: SIG SAUER Brand: Model: P320
Make: 9MM Packaging:
 
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